Application Procedures

The research ethics application is used by faculty, staff, students, and external investigators who plan to conduct research involving human participants at Niagara College or under its auspices (external research studies shall receive administrative consent prior to the submission of the application for ethical review).

Submission Procedures

For research to be considered for ethical review, a completed research ethics application package must be submitted to researchethics@niagaracollege.ca, along with all final research documents. Researchers shall consult the Niagara College Research Ethics Application Guide for Research Involving Human Participants for further application instruction and details. The guide includes an assessment tool used by the REB to evaluate applications.

In order to avoid any delays, researchers are strongly encouraged to submit their completed application package on or before the scheduled submission date. All applications that are incorrect or incomplete will be returned for completion. If an application is incomplete after the due date, it will not be considered for review at the next REB meeting.

Research Ethics Application Submission Requirements

  • A completed application including the application checklist
  • Certificate of completion from the TCPS 2: Core online tutorial from all researchers.
  • All final documentation (information letters, consent forms, and recruitment forms/correspondence – e.g., posters, letters, email text, etc.)
  • All final research instruments (e.g., surveys, interview questions, test, interview guides, telephone scripts, report forms, score forms, etc.)
  • All relevant research material (e.g., funds agreements, clearance certificate/approval from other REBs, other required certifications relevant to the study, etc.)

Research Responsibilities and Expectations

The REB requires that all researchers adhere to the protocol as approved by the REB, and outlined below.

The principal investigator shall:

  • Monitor the research study to ensure that it is conducted in an ethical manner;
  • Supervise all team members and research procedures;
  • Ensure that all researchers are qualified and versed in the conduct of ethical research;
  • Protect the welfare of all research participants; and
  • Comply with the information outlined in the Certificate of Ethical Clearance.

This includes reporting through the correct forms the following:

  • Any substantive changes (e.g., changes that may increase the level of risk to participants) to the last approved research protocol or significant changes to the final approved documentation by the REB;
  • Unanticipated issues or events that have/may increase the risks to participants;
  • Research study time extension requests; and
  • Submit annual and/or end-of-study status reports, at minimum; an annual status report (for multi-year research projects); and an end-of-study report (for projects lasting less than one year).

The proposed changes shall not be implemented without REB clearance, except when necessary to eliminate any immediate risks to the participants.

Activities Exempt from Ethical Review

Although all research involving human participants requires research ethics review, there are activities that are not intended for the purpose of research, such as those administered in the ordinary course of the operation of an organization, or publicly available information.

Please download the following document  to learn about activities that may be exempt from ethical review: Sample Activities Exempt from REB Review