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Statement of Student Privacy Collection and Use of Personal Information Niagara College collects personal information under the authority of the Ontario Colleges of Applied Arts and Technology Act, (S.O. 2002). All personal information provided to the Registrar’s Office and placed into the official student record will be collected, used, disclosed, and retained in accordance with Ontario’s Freedom of Information and Protection of Privacy Act, (R.S.O. 1990). Student personal information is collected for the purposes of: admissions, registration, enrolment, financial aid, student accounts, other administrative activities related to our programs, and other fundamental activities related to being a member of the Niagara College community. This personal information is used to administer and operate academic, athletic, recreational, student financials, and other College programs and activities, including residence operations and alumni fundraising activities. Such activities include, but are not limited to: determining academic status, recording academic achievement, producing class lists, issuing student cards, processing transcript requests, maintaining tuition accounts, issuing tax receipts, notifying students of important issues and updates, determining eligibility for student awards, scholarships and financial support, and administering financial aid and government financial assistance programs. Disclosure of Personal Information to Third Parties Personal information will only be disclosed to third party requestors with the expressed written consent of the student, or in compliance with the Freedom of Information and Protection of Privacy Act (FIPPA) and the Personal Health Information Protection Act (PHIPA). Accordingly, personal information may be disclosed as follows:
Please be aware that the College is also involved with a number of programs initiated by the Ministry of Training, Colleges, and Universities, which may involve disclosure for the following:
Student Access Students may request to examine (and have copies made) of all documents contained in their own academic record, with the exception of evaluations and letters of reference which have been provided to the College with the expressed or implied understanding that they be maintained in confidence. Students must make this request in writing and submit it to the appropriate College official. Students also have the right to challenge the accuracy of information contained in their academic record, with the exception of evaluations and letters of reference. If the information is found by College officials to be erroneous, it will be corrected. Any recipients of this information will be advised of the correction. If the College determines that the information is not in error, the student may request that a statement of disagreement be attached to the document. Graduation The College publishes a document which contains information about our graduating students, including their name and degrees/diplomas earned. This information is made publicly available at each convocation ceremony. In addition, the College may film the convocation ceremony. The intended use of these films may include: for internal College use, for CD distribution to graduates, or for broadcasting on the Internet. For any use other than internal to the College, specific information will be provided prior to the event. For any students that do not wish to be filmed, an alternate method of receiving your diploma will be provided. Alumni Office Upon graduation, the Office of the Registrar will transfer personal information to the Niagara College Foundation for the purpose of fundraising and other alumni activities. This transfer will contain basic information such as; name, address, phone, email, program of graduation, and graduating year. If you wish to have your name removed from the Alumni fundraising lists, please contact:
Niagara College Foundation
Security of Electronic Information Niagara College understands that you need to feel comfortable that your electronic personal information is secure. To this end, we use the highest level of Secure Sockets Layer (SSL) encryption. Also, as part or our ongoing commitment to privacy protection, we continually monitor the security of all our systems and investigate new approaches to protect personal information. However, to be most effective, security must be a partnership. Never share your PIN number or passwords with anyone. Questions Any questions regarding the collection, use, and disclosure of the personal information contained in your student record should be directed to:
Office of the Registrar
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